Health and Safety

Health and Safety

Policy Statement


This policy covers staff, pupils, visitors and other users of the premises. It aims to show how the Board of Directors and School Principal discharge their duties under the Health and Safety rules for KRG Ministry of Education.


The Management Team of the School and the Governing Body are committed to ensuring the Health and Safety of everybody involved in the school. We aim to:


  • Ensure that all reasonable steps are taken to ensure the health, safety and welfare of users of the premises and all participants in school trips.
  • Establish and maintain safe working procedures for staff and pupils.
  • To provide and maintain safe school buildings and safe equipment for use in school
  • Develop safety awareness, by appropriate training if necessary, amongst staff, pupils and others who help in school.
  • Formulate and implement effective procedures for use in the event of fire and other emergencies.
  • Investigate accidents and take steps to prevent a re-occurrence.


Signed…………………………                              Signed………………………..


School Principal                 Board of Directors



Roles and Responsibilities

The Governing Body has ultimate control of the school. They will:


  • Decide policy.
  • Give strategic guidance.
  • Monitor and review health and safety issues.
  • Ensure adequate resources for health and safety are available.
  • Take steps to ensure plant, equipment and systems of work are safe.
  • Ensure that the school provides adequate training, information, instruction, induction and supervision to enable everyone in the school to be safe.
  • Maintain the premises in a condition that is safe and without significant risk.
  • Provide a working environment that is safe and healthy.
  • Provide adequate welfare facilities for staff & pupils.
  • In their critical friend role, maintain an interest in all the health and safety matters.
  • Review and monitor the effectiveness of this policy.


The School Principal is responsible for the day to day running of the school. They will:


  • Promote a positive, open health and safety culture in school
  • Report to Board of Directors on key health and safety issues
  • Seek advice from other organisations or professionals, such as the Health and Safety Executive, safety advisers etc. as and when necessary
  • Ensure that all staff co-operate with the policy
  • Devise and implement safety procedures
  • Ensure that risk assessments are reviewed on an annual basis
  • Ensure relevant staff have access to appropriate training
  • Meet with the Operation Manager every week to ensure any building/grounds issues are dealt with in a timely manner

Management Team under the School Principal within the school will support the School principal in their role. They will:

  • Ensure risk assessments are accurate, suitable and reviewed annually
  • Deal with any hazardous practices, equipment or building issues and report to the head teacher if they remain unresolved
  • Provide a good example, guidance and support to staff on health and safety issues
  • Carry out a health and safety induction for all staff and keep records of that induction
  • Keep up to date with new developments in Health and Safety issues for schools
  • Carry out investigations into accidents and produce reports / statements for any civil or criminal action which may arise
  • Ensure any contractors on site are competent in health and safety matters

The Operations Manager is responsible for day to day maintenance and other buildings / grounds issues. They will:

  • Ensure that any work that has health and safety implications is prioritised
  • Report any concerns regarding unresolved hazards in school to the senior management team immediately
  • Ensure that all work under their control is undertaken in a safe manner
  • Carry out a daily check of the grounds and building to spot any disrepair or other hazards such as broken glass etc. in the play areas
  • Ensure that all cleaning staff are aware of safe working practices, especially regarding reporting of hazards, the use of hazardous substances and manual handling
  • Carry out a weekly test of the fire alarm
  • Ensure all contractors are ‘inducted’ and shown the relevant risk assessments, asbestos records and are made aware of any fragile roofs or other hazards in the areas where they will be working
  • Fully co-operate with health and safety arrangements during larger building projects

All School Staff will:


Read the Health and Safety Policy

  • Comply with the School’s health and safety arrangements
  • Take reasonable care of their own and other people’s health and safety
  • Leave the classroom / playground / office in a reasonably tidy and safe condition
  • Follow safety instructions when using equipment
  • Supervise pupils and advise them on how to use equipment safely
  • Report practices, equipment or physical conditions that may be hazardous to their line manager and/or the appropriate member of staff
  • Follow the accident reporting procedure (which is a separate document)
  • Contribute to and highlight any gaps in the school’s risk assessments


In accordance with the school rules and procedures on discipline, Pupils will:

  • Follow safety and hygiene rules intended to protect the health and safety of themselves and others
  • Follow safety instructions of teaching and support staff, especially in an emergency


The Occupational Safety Team KRG Ministry of Education Committee will:

  • provide advice and guidance to help schools fulfil their health and safety responsibilities
  • answer queries from staff on health and safety issues
  • visit where necessary to give advice on all aspects of new and existing health and safety policies and procedures
  • collect information on accidents and incidents to report to where necessary
  • advise on and facilitate (when possible) staff safety training
  • draft and/or advise on policies, procedures and guidance for health and safety
  • interpret and advise on new legislation impacting on the working environment
  • attend meetings to advise on occupational safety issues



Accidents and Incident Reporting

  • The accident reporting procedure and all the associated paperwork can be found on Erbil Civil Defence Directorate


Administration of Medicines

  • Medication is only administered to pupils when the parental consent form has been completed
  • The medicine will be administered by one nominated member of staff for each pupil and appropriate records kept
  • Medicines are only administered during school time when they have been prescribed by a child’s GP or other relevant medical professional
  • Medicines are kept in a locked cupboard in the school office
  • The only exceptions to this are asthma medication and ‘epipens’ (following discussion with parents)  which may be kept in appropriate locations, out of the reach of other pupils, as appropriate
  • The doses administered during the school day are to be kept to the minimum, e. g. a course of antibiotics requiring four doses a day  – only one dose (lunchtime) will normally need to be administered at school  


  • All staff have been made aware of the location of any asbestos in school
  • All contractors must sign to say they have seen the register before starting work on site 

Control of Hazardous Substances

  • The use of hazardous substances in school will be kept to a minimum
  • The Site Manager (with appropriate support from senior managers) will complete a COSHH assessment for all hazardous substances used on site
  • The associated procedures and control measures will be funded and enforced


Display Screen Equipment

  • For members of staff with ‘desk based jobs’ the ’s procedure for carrying out workstation self assessments on an annual basis will be followed
  • For members of staff provided with portable devices (e.g. laptops, tablets) staff will be issued with the current Erbil Civil Defence Directorate guidance on their use

Educational Visits

  • All off site trips will be subject to risk assessment and the advice of the Erbil Civil Defence Directorate’s Educational Visits Adviser will be closely followed

Electrical Testing

  • All items of portable electrical equipment in school are inspected and checked annually

Employee Health and Wellbeing

  • The Erbil Civil Defence Directorate’s Employee Wellbeing Service support the school and staff are referred as outlined in the Erbil Civil Defence Directorate’s Sickness Absence Policy 

Fire Safety & Evacuation of the Building

  • Fire exits have appropriate signage
  • Plans showing exit routes are displayed by the door of each classroom
  • A fire drill is practised and documented once a term by xxxxxxxx
  • Evacuation times and any issues which arise are reported to the Governors
  • Fire extinguishers are checked annually by xxxxxxxx
  • A separate fire safety policy and risk assessment has been produced 

First Aid Provision

  • The school has carried out a first aid risk assessment to ascertain the required number of first aiders and the location / number of first aid kits
  • Portable first aid kits are taken on educational visits
  • If the risk assessment dictates that it is necessary, a qualified first aider will be present on the trip 

Food Technology (Primary)

  • Cooking equipment including ovens and hobs will only be used if fire precautions and appropriate risk assessments are in place
  • Staff must be satisfied that the tasks undertaken are appropriate for the pupils concerned
  • Close supervision will be appropriate for riskier parts of the cooking process, i.e. taking food in or out of hot ovens

Manual Handling

  • Pupils and staff must only lift equipment and furniture within their own individual capability
  • Manual handling training will be provided for appropriate members of staff including, if necessary, include how to lift pupils safely 

Playground Equipment

  • Playground equipment and it’s use is supervised during all breaks during the school day
  • If the equipment is used during lesson time supervision is again maintained
  • A decision is made, recorded and enforced if inclement weather (damp / icy) means that equipment becomes unsafe to use on a particular day

Playground Supervision

  • Appropriate levels of supervision will be maintained in playgrounds as described in the playground risk assessment


Pregnant Members of Staff

  • Erbil Civil Defence Directorate’s procedures for pregnant members of staff will be followed, including carrying out a ‘Pregnancy Risk Assessment’ 

Risk Assessment

  • The school maintains a comprehensive set of risk assessments that cover curriculum based activities in school; school visits and the running of the school building and grounds
  • They are all available on the school central server for staff to inspect and refer to as necessary
  • The management team will take steps to ensure that appropriate staff are aware of the risk assessments appropriate to their role and will monitor compliance with control measures specified in the risk assessments
  • All risk assessments are reviewed on an annual basis (except risk assessments for school trips which should be reviewed each time the trip takes place)


Slips Trips and Falls on the Level

  • The potential for slips trips and falls in school has been risk assessed and appropriate controls have been put in place
  • This includes working procedures for mopping floors, absorbent floor mats near entrances and regular hazard spotting inspections 

Supervision of Pupils

  • Sensible, safe behaviour will be promoted to pupils by all members of staff
  • Dangerous or risky behaviour displayed by pupils will be addressed and dealt within the school rules
  • Pupils will only be allowed into or stay in classrooms under adult supervision
  • Appropriate supervision of cloakrooms and toilet access will be in place at busy times



  • Health and Safety Training Needs are assessed as part of individual’s annual review
  • Training needs may also be identified as part of a risk assessment process


Violence at work / Lone Working

  • A risk assessment has been carried out for violence at work and lone working – separate policies and procedures are in place


Working at Height

  • Working at heights risk assessments have been completed for the school
  • Appropriate record keeping and safe systems of work are kept in the working at heights file.
  • All site/caretaking staff who under take working at heights have been on a half day training course.
  • Teaching and other staff who assist in putting up displays in school have been given appropriate in-house training and advised that they must:
    • Use appropriate access equipment – step ladders, kick stools etc.
    • Wear flat shoes whilst putting up displays
    • Not climb on furniture to put up displays

For more information

Go to RISE Student-Parents Handbook

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